Kaukauna Housing Authority Board of Commissioners Meeting Minutes
Call to Order: Chairperson Neumeier called the meeting to order 3:00 P.M.
Present: John Neumeier, Debbie Niesen, John Moore, Paula Killian, Henry Beno
Absent:
Excused Absent: None
Others present: Lori Ratzburg, Executive Director
Minutes of Previous Meeting and Closed Session Minutes: Motion made by Debbie to approve the minutes of the September 12, 2016 meeting. Seconded by Paula. Motion passed with all ayes.
General Public Appearance: None
Financial Report: Financial reports were sent to the Board via email for review prior to the meeting showing detail of checks paid. Public Housing financial report has a beginning balance of $15,199.08 ending balance of $15,516.60 with outstanding checks in the amount of $486.52. Check numbers 23563 to 23593.
The Section 8 Program has a beginning balance of $32,156.86; ending balance of $33,576.13 with outstanding checks in the amount of $225.00. Check numbers 25279 to 25347.
John N asked for a motion to approve the Public Housing and Section 8 financial reports for payment of the bills including the check numbers. Debbie motioned to approve the financial report and the payment of the bills. Seconded by Paula. Motioned passed with all ayes.
Directors Report:
Capital Funds: Lori provided a spreadsheet for each Capital Fund grant showing the grant amount and the expenditures.
Lori reported to the Board on the following Capital Fund Grants:
CFP 2013 – As of the month of September the 2013 Capital Fund Grant has been fully expended.
CFP 2014 – Non-Dwelling Equipment – $4,253.77 to EIS Implement for the new lawn/snow tractor and attachments.
CFP 2015 – No payments or draws.
CFP 2016 – No payments or draws.
Public Housing: We have 69 tenants under lease as of September 1st; 68 tenants under lease as of the end of the month. One tenant that was evicted as of August 31st did not vacate until September 9th 2016.
End of September 2016 vacancies:
Unit 301 – vacant September 9, 2016; tenant left unit a total mess, currently make ready work being done – have a tenant ready to move into this unit when it is rent ready.
Unit 229 – vacant September 30, 2016; tenant did not clean the apartment when he left – he knows that he will have cleaning charges to pay for; currently make ready work being done – have a tenant for this unit when it is rent ready.
Unit 124 – vacant September 30, 2016; guardian services did some cleaning but more cleaning needs to be done to make rent ready; carpet in very bad shape, have to replace carpet with new flooring – have a tenant ready to move into this unit for November 1, 2016.
Unit 226 – vacant September 30, 2016 – leased for October 1, 2016.
Upcoming vacancies:
No notices to vacate received for October 31, 2016. One of our tenants (97 years old) passed away. The family is going to pay for the month of November so they have time to remove everything from her apartment.
Major Draws from PH in July: (other than out of Capital Funds)
$1,157 to Associated Bank for the payment on the remodel job; $95.50 filing fee for the eviction (this will be included in the rent and damage cost); $7,400 to Hipke Electric for the emergency electric repair; $12,150 to EIS Implement for new lawn/snow tractor and attachment.
Section 8 Housing Choice Voucher Program: Lori reported 69 participants currently under the Section 8 HCV program. Two voucher is issued and outstanding – one is not a new applicant but a tenant participant relocating and one is a new applicant taken off the waiting list. The HAP for September was $23,055.00. The waiting list for Section 8 has been purged, meaning that updates were sent to applicants. They have until October 21st to have update forms returned or be taken off the waiting list.
Correspondence: Annual audit will be conducted on October 26, 2016.
Miscellaneous: None
Tenant Council Activity Report: Paula reported they are having a Halloween party set up; selling candy in November for fund-raising; the Christmas party has been set up for the tenants. Lori reported that we are getting a bus for a Christmas tour of lights; Lori will have Denise check into and get a bus that accommodates a handicapped person. Lori reported that we have a grant from the Grace Fund in the amount of $500.00 per year for special activities for the tenants so we checked into the bus trip. The tenant majority was to do the tour of Christmas lights. Paula reported that the tenants have funds in the activity fund so if more funds are needed for the bus, the activity fund can assist with the cost.
Closed Session: John N asked for a motion to move into closed session. Motion made by John M. Seconded by Debbie. Motion passed with all ayes.
Return to Open Session: John N asked for a motion to move into open session. Motion made by John M. Seconded by Debbie. Motion passed with all ayes.
Old Business: Lori advised the Board she looked at a website and found that they are asking $84,000 for the property located at 207 W. 10th Street through the realtor. John N asked Lori if she looked for the policy on sick days before and after a holiday. Lori stated that when she reviewed further, she found that it was under the holiday section of the personnel policy, not the sick leave section.
New Business:
Announcement and Adjournment: Motion to adjourn was made by John M. Seconded by Debbie. Motion passed with all ayes. Meeting adjourned at 3:40 PM.
Respectfully Submitted,
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Executive Director / Secretary Date
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Board Chairperson Date
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